Where do the mailing lists come from?
New-mover, new-parent, and life-event lists from public data. Never the patient list, and never a list pulled from the practice management system.
Direct mail remains one of the highest-trust channels for healthcare, especially for new movers, new parents, and demographics that are underweighted on digital. We run it without ever touching your patient list and without a single piece of PHI on the outer envelope.
Upload an existing piece and get a HIPAA-aware critique of the copy, design, and call to action
Most of a practice's new-patient demand does not express itself on Google. A new mover needs a pediatrician within 30 days of closing. A new parent needs an OB-GYN before they've searched. An aging-in-place homeowner needs a dermatologist who's in-network with Medicare. Mail reaches all three.
For a HIPAA-covered practice, mail has a second advantage: it carries no third-party tracking concern. No pixel, no tag, no vendor scope creep. If the outer envelope is clean, the channel is.
Drive-time isochrones, household-income bands, age-in-home, new-mover and new-parent triggers. List sourced from Acxiom or Experian, never from your PMS.
Design that matches the specialty and the brand, not the generic “smiling family on white background” stock aesthetic. Every piece reviewed by your clinical lead before it ships.
Premium cardstock, full-bleed printing, multiple formats (postcard, letter, tri-fold) from a production partner with healthcare printing experience.
USPS First Class or Marketing Mail, depending on urgency and budget. Delivery-status tracking at the ZIP level.
Automated sends on new-mover and new-parent triggers. Your mailer lands within a week of a qualifying life event, well ahead of the search phase.
Unique call-tracking phone numbers per campaign, under BAA. QR codes land on tracked subdomains that never load third-party tags.
Closed-on-property households within your catchment receive a welcome mailer inside 30 days. New movers are five times more likely than the general household to book a new provider in their first quarter.
Households with new birth records (sourced from public data) receive a pediatrician or OB-GYN mailer. Tight window, the first 60 days, when provider decisions are being made.
Households turning 65 within the next 90 days receive Medicare-relevant specialty mailings, dermatology screening reminders, cardiology annual checks, PT for fall prevention.
Back-to-school physicals in July and August. Allergy in March. Flu vaccination in September. Time your mailers to the volume peaks your clinical ops team already plans around.
Opening a new location or adding a provider to cover a new ZIP. Blanket the expansion area with awareness mail timed to the opening, then follow up at 30 and 60 days.
Targeted mailers to households with specific employers during open enrollment. Position your practice as an in-network option before they make their plan selection.
Mail does not sit on an island. We cross-attribute against your paid-search and LSA accounts, retarget mailer recipients when they land on the site, and reconcile mail-originated appointments back to the PMS. Mail earns its position in the mix on observable revenue.
Exact count mailed, delivery status, response rates, and per-campaign call-tracking data. Nothing aggregated, nothing estimated.
Per-piece pricing includes design, print, postage, and delivery. No setup fees, no hidden creative charges, no surprise per-list bills.
One-time campaigns or automated recurring. Adjust volume and geography each month based on what the attribution data tells you.
Same account team that runs your paid search and SEO also owns the mail calendar. No vendor-management overhead for your practice.
One price includes design, print, postage, and delivery. No setup fees.
Minimum order: 1,000 pieces. Volume pricing available for 5,000+ pieces.
We confirm the campaign type, catchment, trigger, and offer. Target list is scoped from public data sources only.
Our team produces the creative. Your clinical lead reviews for accuracy and tone before production. Usually 3–5 business days.
Production print, address, and USPS induction. Delivery typically 5–7 business days after drop.
Call-tracking data reconciles to the PMS. Next send adjusts targeting and creative against what produced.
Upload your current mailer and get a written review. We'll score design, messaging, call-to-action, and compliance posture, and flag anything that reads like PHI even when it isn't.
Written output in under a minute
New movers, new parents, and age-in-place households make provider decisions before they search. Get in front of them with a HIPAA-safe mail program integrated with your digital stack.
Plan The First CampaignMINIMUM ORDER: 1,000 PIECES
New-mover, new-parent, and life-event lists from public data. Never the patient list, and never a list pulled from the practice management system.
No PHI on the envelope or in the list.
Response is tracked on BAA-covered phone lines.
Call tracking, CRM, hosting, email, and the analytics forwarder are tools that could touch PHI. Each one executes a BAA before we turn it on. Counsel gets the stack on day one.
We work with HIPAA-covered practices doing $1M+ in annual revenue. One practice per specialty per metro. If we work with your competitor, we won't work with you, and the reverse is true. The engagement is month-to-month. We earn the work every 30 days.